Virtual file storage (FTP/SMB): what it is, how it works, and why you need it

What are FTP and SMB?

Imagine you are sending a parcel. You can do this by post, which has clear rules (address, postcode, weight, etc.), or you can deliver it in person through a trusted representative. In our case, FTP (File Transfer Protocol) is like «post» for files. This protocol establishes the rules by which the client (your computer) can connect to the server and upload or download files.

FTP operates on a client-server model, where one device (the client) requests access to files and another (the server) provides them. The protocol supports two channels: a command channel (for session management) and a data channel (for transferring the file itself). This makes it a reliable and time-tested solution for transferring large amounts of information, particularly for backing up or publishing content.

SMB (Server Message Block) is like a «hand-to-hand» transfer within a single organisation or private network. The SMB protocol allows multiple devices (e.g., Mac, Windows, or Linux computers in your office) to directly «see» and exchange files as if they were in the same folder. SMB operates at a higher level than FTP and allows you not only to transfer files, but also to manage them: rename, delete and edit them in real time, which is ideal for collaborating on documents.

Both protocols are reliable because they support data integrity verification mechanisms and also have capabilities to provide an additional level of security — for example, special Secure FTP (SFTP) or FTPS (FTP over SSL/TLS) protocols, which encrypt data during transmission, making it almost inaccessible to unauthorised parties.

Who can benefit from FTP and SMB, and how

FTP/SMB-based file storage is not just a technology, but a flexible tool for solving specific tasks. Here are a few real-life scenarios where they perform best.

Business

• Design studios and video production.
  When a team is working on a large advertising video, the components of the media resource (video files, graphic effects, audio tracks) take up hundreds of gigabytes. Instead of spending a long time uploading everything to Google Drive, designers and editors connect to a single FTP/SMB storage location. Everyone gets instant access to the materials they need, and the project manager can see all changes in real time.
• Web developers.
  FTP becomes an indispensable tool when you need to quickly upload a new version of a website or update content. The developer simply uploads the files to the server via an FTP client, and the update is immediately available.
• Architectural and engineering firms.
  These firms carry out projects that involve large drawings and 3D models, which need to be synchronised between all specialists involved in the process. SMB storage allows you to create a centralized network folder where every employee can work on a project without creating duplicates or waiting for downloads.

Private users

• Photographers and videographers.
  Their work requires them to deliver hundreds of high-resolution photos and videos to their clients after shooting a wedding or birthday party. Instead of uploading everything to cloud storage and sharing a link to it, they can create a separate secure FTP folder. With access to all files in just a few clicks, the client can download them directly to their computer.
• Families and collectors.
  If you have a large collection of films, TV series or family photos stored on different devices, you can create a single media archive. Instead of buying an expensive NAS server, you can simply rent FTP storage. Now all family members can access their favourite films and photos from their smartphones, laptops or Smart TVs.

FTP/SMB vs cloud services or physical disk: advantages of use

Let's compare the features of using file storage from a hosting provider with other popular options.

FTP/SMB vs Google Drive / Dropbox:

• Speed. When you rent storage from a local provider (such as Maxnet), the speed of uploading and downloading data will be much higher. A local network minimises delays, unlike cloud services, which often have servers in other countries.
• Control. With FTP or SMB storage, you have complete control over your data. You decide who has access to it and are not dependent on the privacy policies of third-party companies.
• Integration into business processes. For businesses, FTP/SMB file storage is not just a place to store data, but a full-fledged tool integrated into the workflow.

FTP/SMB vs physical storage devices (external drives):

• Accessibility. File storage is accessible from any device connected to the Internet. When using a physical drive, you risk losing or damaging it, or it may simply be unavailable when you need it.
• Security. A drive can fail. A hosting provider, on the other hand, ensures uninterrupted operation and data backup, minimising the risk of data loss.

So, renting network storage is still better than using the cloud or a physical drive. It is a convenient, secure, and inexpensive solution for storing and transferring files. You are not tied to a single computer, and your data is stored in a secure location. It is like your own digital safe, which you can access anytime.

Procedure for connecting remote file storage

The biggest advantage of FTP/SMB storage is its ease of use. You don't need to be a technical expert to start using it. The whole process looks like this:

1. Order the service. You choose the amount of storage you need and the corresponding tariff.
2. Configuration. The provider gives you all the necessary connection details: FTP server address, login and password.
3. Connection. Using standard programmes that are already on your computer or free file clients (e.g. FileZilla for FTP or built-in Windows/macOS tools for SMB), you enter the details you received.
4. Done. Your file storage is now displayed as a regular network folder. You can drag and drop files there, create new folders, and share access with colleagues as easily as you would on your local computer.

For example, connecting a Windows network drive is quite simple. To do this:

1. Open «This PC» and click «Map network drive».
   

   

2. Click on the «Drive» drop-down menu, then select the letter you want to use for the folder (it is advisable to choose the letter X or Z to avoid conflict with the letters A to F, which you will most likely use on your PC).
   

   

3. Enter the authorisation details sent to you by your provider (server address, login/password) and click «OK».
   

   

This completes the setup process, and you can now use your virtual drive as you would a regular hard drive.

The procedure for connecting FTP storage is slightly different from the one described above, but it is just as simple overall.

Why choose Maxnet file storage?

Maxnet offers network storage rental services on favourable terms. With us, you get more than just storage space; you get a comprehensive service that includes:

• Reliability. Virtual file storage rental ensures high speed and stable operation.
• Support. Our team provides round-the-clock technical support to help you resolve any issues.
• Flexibility. You can choose the amount of storage you need and quickly increase it.

This is a ready-made solution that will allow you to quickly organise your own centralised «data bank» without the need to purchase expensive equipment or hire specialists. Contact us, and our team will take care of all the necessary settings so that you can enjoy a convenient service.